Management Services

CONDOMINIUM MANAGEMENT OPTIONS

Provide part-time or full-time routine maintenance of property (extra charge) and/or provide payroll services for maintenance employees of the building
Maintain a 24-hour Emergency Call service
Provide competitive bids and oversee all contract work required
Suggest outside services (i.e. lawn, pool, extermination, etc.)
Assist the Association and/or unit owners with special maintenance problems on a time-and-material cost basis to be paid by the Association
Collect, deposit and account for Assessments and Fees
Act as purchasing agent for all property supplies
Provide monthly and annual Income and Expense Reports
Pay all bills (a dual-signature bank account requiring one signature from Management and one signature from the Board of Directors may be utilized)
Prepare and mail all Special Notices and Notices of Meetings (postage is extra)
Develop an Annual Budget for presentation to the Board of Directors
Administer the Renter/Buyer application process and provide the Screening Board with the necessary information to make a decision
Handle complaints from unit owners and, with the advice of the Board of Directors, attempt to rectify the problems
Negotiate terms of insurance policies for approval of the Board of Directors

ROUTINE INSPECTION: Interior

Coordinate and supervise regular maintenance and repairs and emergency repairs
Coordinate cleaning of the property
Check that all doors and windows are properly secure
Visual inspection for signs of mold, mildew or visible water leaks in home
Visually check AC units for leaks and proper working condition
Check for obvious damage to the interior of house
Visual inspections for signs of insects and rodents
Run the dishwasher, garbage disposal and water in sinks and showers and flush toilets
Check alarm system to make sure it is armed and house is secured

ROUTINE INSPECTION: Exterior

Visual inspection of exterior walls, roof, and windows
Monitor lawn care and pool maintenance services
Check for obvious damage to the exterior of house
Visually inspect boat to make sure lines are tight and boat is secure with no damage
Check mailbox and pick up newspapers and flyers and remove packages, door hangers, notes, etc. from front door

FINANCIAL SERVICES:

Pay condominium, mortgage and utility payments
Pay homeowner/property insurance and property taxes
Review the year-end escrow analysis and provide the owner monthly statements
Handle the relationship with the Condo/Homeowner Association and the owner/tenant

CUSTOM CONCIERGE SERVICES: While you are Away

Schedule, arrange, and monitor service repair people while at the home
Oversee home improvements and/or renovations on a daily basis
Arrange emergency repair services (i.e. air conditioning repair)
Start all vehicles
Serve as a contact for the community security
Receive correspondence and accept deliveries in our office on behalf of owner and forward important items/packages delivered to the home
Arrange air conditioning and repair, pest control and pool services
Connect the utilities to the property
Water interior plants

CUSTOM CONCIERGE SERVICES: Pre-Arrival

CUSTOM CONCIERGE SERVICES: Post-Departure

Secure hurricane shutters
Cover or move patio furniture inside
Turn off main water valve, hot water heater
Adjust thermostat
Unplug all electrical items and empty/turn off all ice-makers
Close blinds and drapery
Empty trash and recycle bins to garage
Activate alarm system and verify it is armed & home is secured
Notify security of departure
Arrange transportation to airport and automobile transport truck for vehicles going out of state
Arrange housekeeping services

LANDLORD/TENANT SERVICES:

Pre-qualify and check references of the new tenants
Handle tenant / landlord relations and receive rental payments
Inspect property before move-in and after vacated and coordinate the return of security deposit
Coordinate the eviction process on behalf of the owner